Posts Tagged ‘public relations firms’

Obama Takes Key Public Relations Steps In Tug Of War

Friday, May 17th, 2013
tug-of-war

The political tug of war between the Obama administration and Republicans has returned to its insane level of rhetoric that we remember prior to the November elections.

Some Republicans argue the administration misled the public about Benghazi to help ensure a victory in November. Some Democrats argue Republicans are making something out of nothing to tarnish Obama and Hillary Clinton’s potential presidential run in 2016.

Republicans want to know who knew what about the IRS. The administration also criticizes the IRS but points out the president does not run the agency.

And both sides of the aisle express unhappiness with subpoenas related to the Associated Press.

Some of the media seem to be complicit in a reality game show atmosphere, working side-by-side with politicians on whom can deliver the most sensational sound bites. These “scandals” raise some important discussions, but good grief. If only some politicians would work to solve our everyday problems with the same zeal that they try to call hearings and speak craziness into microphones.

For a moment, take off your political team’s bloodied uniform and acknowledge some of what’s really happening: In general, the administration wants to downplay any links to these issues as much as possible. On the other hand, some Republicans want to make these issues seem as dreadful as possible and portray the government as a stalker peaking through your bedroom window at night. Call it high stakes marketing far beyond the traditional press release. If some of these microphone huggers really wanted the truth, they would wait for their hearings to finish fleshing out the facts before demanding justice with their scary words.

The media are already analyzing how these current issues might impact Obama’s legacy without acknowledging our tug of war may likely have moved on to something new in six months. But Obama is taking some important steps for crisis communications:

  • He showed concern about the IRS issue by saying, “Americans have a right to be angry about it, and I’m angry about it.”
  • He took action by accepting the resignation of the top person of the IRS.
  • The White House released e-mails related to Benghazi.
  • He brought back legislation to help legally protect journalists.
  • He answered questions at a news conference.
  • He for the most part keeps his composure.
  • He asked Congress to help improve security at American embassies.

I’m not saying he’s right. I’m saying those are some of the moves you make when opponents say you’re wrong.

Of course, others might share examples pointing out the administration put itself in this PR mess in the first place. Fair enough. But these latest steps help the president reach his larger goal of refocusing attention to his agenda. He is building a dam against gushing water. But some water will always leak through. His critics also have public relations firms armed with strategies. Even if Obama registered tomorrow as a Republican and shouted “pretty please with a cherry on top,” critics know to share phrases such as:

  • “We demand more information.”
  • “We reject the apologies as insufficient.”
  • “This is politics at its worst.”
  • “He is not going far enough.”
  • “We are determined to get answers.”

So the tug of war continues with almost everyone landing in the mud. Some politicians hope to score points. The media hopes to improve ratings. Too much of the public is desperate for details that prove that the opposing party is truly the scum of the Earth.

And I, of course, write a blog, tired of grown-ups who can’t solve problems or controversies without acting like the sky is falling and it’s the other guy’s entire fault.

Media Relations For Businesses: Journalists Have A Need For Speed

Thursday, May 3rd, 2012

Media Relations For Businesses:  Journalists Have A Need For Speed

 

It’s 10:52am and a TV producer is asking if one of our clients is available for a shoot. But when?

“Before 12:30”

“Today or tomorrow?” I ask.

“Today” is her one-word answer.

I have essentially one hour to contact our client, confirm he is free, ensure he can meet at the producer’s requested location and check if the location will let a TV camera inside.

This is the Bermuda Triangle where many businesses and PR pros get lost. When I reported on air, I often called a business or public relations representative and explained the station wants to shoot today, within an hour or two, a previously discussed pitch. The business often couldn’t fulfill such a request. PR pros couldn’t quickly connect with their clients. They lost opportunities. They asked if the station could shoot the story the following day. The following day, the station typically moved onto the latest, greatest idea.

Journalists have a need for speed. Businesses who are serious about obtaining media coverage must expect the unexpected and be ridiculously flexible. Public relations firms must explain this to their clients ahead of time. Journalists don’t often care about your schedule and the game of musical chairs you must play to meet their requests.

In my case, I reached the client, I got him to the requested location and the location welcomed the TV camera. Maybe I enjoyed some luck. But I also prepared our client for moments such as this. He understood. You can’t be picky. So get ready for a quicky.

 

Public Relations: Handling Customer Emergencies Part 2

Thursday, January 26th, 2012

In our first blog Public Relations:  Handling Customer Emergencies, we explained our encounter with a bank after depositing cash into an ATM but getting no receipt. The money at first was not deposited into our account.

We have two updates. As promised, the temporarily lost money was credited to our account by the crack of dawn. And when we returned to the bank today for the first time since the incident, a bank teller in the drive thru said “Hi Keith.” We looked at each other in the car, taken aback a bank teller remembered us. We don’t remember a teller ever beginning one of our bank visits with a “Hi Keith.” She then asked if the ATM accident was resolved.

Now that’s personal service and a nice touch.

Public Relations: Handling Customer Emergencies

Thursday, January 19th, 2012

I deposited cash in an ATM. The cash door closed and the ATM coughed out my card. That was it. The ATM never asked if I wanted a receipt or to complete another transaction. My money disappeared into the machine and I had no clue if the bank deposited the cash in my account.

I walked into the bank and explained what happened. Everybody was polite and apologized for the trouble. The bank allowed me to use one of its offices to call the “claims department,” which explained it would credit the money to my account by the next morning. As long as the money shows up in the morning, the bank overall handled my situation well.

When I first explained the situation to someone inside the bank, he gave me two options:  I could talk to a personal banker or call the claims department. He explained the personal banker was busy and he couldn’t fit me in for several hours. That’s why I decided to call the claims department. I suggested calling from the bank. I feared the claims department might send me into a black hole. Leaving the bank and calling from home might diminish my chances of someone sympathizing with my situation and resolving it quickly.

When the man inside the bank told me the personal banker was not available to assist me with my matter for several hours, I could feel the tension and adrenaline within trying to convince me to break my promise of keeping calm. I almost blurted out “You need to fit me in considering your ATM just took my money!”

Telling a customer the problem your company caused can’t be resolved face-to-face for several hours is, in most cases, a big blunder. Most of us have watched other customers piercingly make clear in a store or business how they feel a company screwed up. Everyone listens and stares. When someone walks in still in “calm” mode and respectfully explains your company’s slip-up is costing him both time and money, solve it. At least try to resolve it. Telling customers they need to wait in line or call someone else sitting in a cubicle at an unknown place is asking for trouble. People, especially these days, live on short fuses, and you don’t want other happy customers Tweeting about the guy screaming in the lobby.

We all appreciate schedules. But you shouldn’t plan a trip so you arrive at that important business meeting with one minute to spare. You build in extra time. So you shouldn’t staff your office and schedule their hours in a way that prevents your business from handling unexpected issues. Customers often become your biggest fans when you handle tough situations fast and fairly. Don’t fail that test. The next guy who walks in worried his hard-earned cash just disappeared into the magic money machine may otherwise decide to address the situation with a few four-letter words no one really wants to hear.

Indiana Jones and the lost art of public relations

Thursday, January 12th, 2012

We called a company to request what the industry refers to as a “courtesy credit. ” We first navigated the phone system, which requires the talents of Indiana Jones minus the hat and whip. The feeling of finally finding a real person must be similar to Indiana’s relief when he’s defeated all obstacles and the treasure is safely in hand.

What we didn’t anticipate was a customer service representative who, intentionally or not, liked to lay down some verbal booby traps. He explained our account didn’t qualify for a courtesy credit. Why? He listed possible reasons. Which reason applied to us? He didn’t know.

We asked if we could speak to someone else who might further assist us with our request. He said yes, but our statement apparently wasn’t clear enough. After some silence, he asked whom we were interested in talking to. “Your mother! We would like to talk to your mother and explain you’re being difficult.” We actually asked for a supervisor, which we thought was obvious but clearly needed to spell out in more detail. After another pregnant pause, customer secret agent man double-checked if we wanted to speak to a supervisor now as if scheduling a call for next month might be an option. When agreeing to make the connection, he couldn’t help but point out moving up the chain might not help.

When the supervisor later joined us, she might as well been his mother. She was nice, sweet, professional and granted our courtesy credit as if she was handing us a batch of chocolate chip cookies with a glass of milk. Her son seemed more like Dennis The Menace or Mr. Mayhem we see in those insurance commercials laughing at us at the other end of the line. Yes, we got our courtesy credit but after how much frustration and time wasted?

Give your front line employees some authority to make simple decisions that require mostly a strong dose of common sense. If employees can’t give what customers want, give them the tools to specifically explain why. If customers want to speak to supervisors or someone’s mom, train employees not to treat the request like an act of Congress. And don’t encourage those on the customer service team to discourage customers from seeking a supervisor’s help. Employees often tell us supervisors may not offer us a different result but they almost always do.

We don’t have an Indiana Jones hat handy. But sometimes we desperately feel like we need one.

How Companies Can Better Sell Themselves When Hiring Employees

Thursday, December 29th, 2011

Wanted: Superhero To Do It All (Tights Optional)

ABC Company has a great opportunity for a superhero to join our dynamic, growing team.

Responsibilities:

  • Must be able to interface with internal and external customers in a fast-paced environment.
  • Must be able to work alone or part of a team of other superheroes.
  • Proven ability to implement and manage super social media campaigns in a flash.
  • Develop, implement and manage all superhero-related activities.
  • Must be able to decipher jargon faster than a speeding bullet.
  • Social media skills must be more powerful than a light rail.
  • Ability to navigate through corporate politics at a single bound.
  • Demonstrated iron clad grip of a 24/7 global superhero operation.
  • Must prepare reports to members of Hall of Justice as appropriate.
  • Heavy lifting required (You are a superhero after all!).
  • Other superhero duties as assigned.
  • Warp speed travel required up to 25 percent of the time.

We offer a competitive benefits package including medical, dental, X-ray vision and Fantastic 401(k) plan.

Some job descriptions are so overwhelming that they seem impossible to fill. In these cases, companies are almost looking for superheroes in their job descriptions, cramming in everything they can think of with jargon-filled descriptions fit for a robot. They lay out everything the candidate should do for the company but leave out what the company can do for candidates. These companies are missing a big opportunity.

What can companies do to sell themselves and showcase what they have to offer their employees?

  • Rewrite job descriptions and make sure they’re not intended for robots, cluttered with jargon. Ask your communications folks for help.
  • Keep content fresh and delete tired, overused words that don’t differentiate your company from every other “dynamic” company.
  • Start the engagement process in your job description. Explain how the person who takes this job can make a difference in the big picture. How does their job impact the bottom line?
  • Include links in your job descriptions to pages that highlight:
    • Company culture (include employee video testimonials)
    • Company vision, mission and values
    • Company benefits and other perks
    • Career paths and training
  • If possible, create a branded page on your website or a separate employment site that covers all the above areas and doesn’t require applicants to search for this information on your company site.

It’s easy to forget that a job description is often the first experience a potential employee has with your company. Treat the employment process as an extension of your brand. What messages do job descriptions send?

 

Subscribe via email to our blog, join us on Facebook & follow us on Twitter.

Video and Public Relations: FedEx Delivers When It Absolutely, Positively Had To

Monday, December 26th, 2011

YouTube user goobie55 entitled his video “FedEx Guy Throwing My Computer Monitor.” The video shows a man taking a package from the back of a FedEx truck, walking up to a gate, tossing the box over the gate and then walking back to the driver’s side door.

The YouTube user wrote: “Here is a video of my monitor being “delivered”. The sad part is that I was home at the time with the front door wide open. All he would have had to do was ring the bell on the gate. Now I have to return my monitor since it is broken.”

A customer would go through the normal hassle of returning the monitor and having a company replace it. But as of Christmas night, more than 6.6 million people watched the 21-second video. Companies want videos to go viral, but this is not what they have in mind.

Having this happen, with video and during a time of year most people relate to shipping important items, is a dream for any news producer looking to fill their rundowns with stories other than that the airport is once again busy during the holidays.

FedEx delivered more than a statement. It delivered its own YouTube video, which companies often don’t do. The FedEx video, entitled “FedEx Response to Customer Video,” shows a senior vice president. He begins by saying he saw the video and he apologizes. He appears genuinely upset and angry by what happened.  He tries to address what happened to the employee and says the company will learn from this. His best line is “every single package is precious cargo to you, our customers.” The senior vice president wore a tie but no jacket, which makes him look professional but not like a stuffy executive many Americans love to hate. The video response was less than two minutes … short and, to me, sincere.

If you read some of the comments under stories about this incident, you’ll realize no amount of apology will satisfy everyone. But FedEx’s goal is to limit the damage from a public relations point of view. We can nitpick FedEx’s effort to say it’s sorry, but it delivered when so many other companies would have ducked back into the delivery truck and passed a lame, jargon-laden statement through a slightly cracked window. FedEx put a face on its apology. I’ve always believed most Americans are willing to forgive big mistakes as long as someone sincerely says “I’m sorry.” And FedEx understood it’s more powerful to do it with video.

Smokin’ Public Relations for Grocery Stores

Tuesday, December 20th, 2011

I don’t smoke. With a few exceptions, I don’t particularly care if other people smoke. Don’t smoke around me. Please don’t smoke if you’re pregnant. (I once saw a pregnant woman smoking outside a minor league baseball game in North Carolina.) A friend of mine smokes all the time. I don’t think it’s a smart choice. He knows that. Most people who smoke probably know that. But smoking is their choice as long as they don’t exhale around me.

When I visit the two grocery stores neighboring me, employees are often smoking out front. I see this on a regular basis. I assume people at other businesses smoke out in the face of the front door, but I don’t see it as often as I do at these grocery stores.

Smoking outside grocery stores surprises me. Seeing these smokers is my first impression when walking into the store. I’m rather surprised these businesses permit staff to smoke out front. I wouldn’t want my customers, as they go into the building, walking past employees yapping about work and wafting smoke near my space.

This also surprises me because the business is food:  fresh and good for your health food. I presume grocery stores put a lot of time and marketing into branding themselves and their produce. Smokers out front certainly don’t boost that branding. You don’t see people working on old cars or changing oil in front of car dealerships.

I have nothing against these smokers. I have something against where they smoke. You can spend a lot of money on advertising, but from a public relations point of view, some grocery stores are defeating their own image by introducing their new and regular customers with smokers out front.

So here’s some smokin’ public relations advice for grocery stores. Move the smokers to another spot. Maybe subconsciously people will purchase a few more oranges.

How do you like them apples?

How I used social media to sell a 15-year-old car with 173,500 miles in 35 minutes

Tuesday, December 20th, 2011

My first new set of wheels was a forest green, 1996 Jeep Cherokee. It’s been most places I’ve been and brings up many memories. Back in a North Carolina snowfall, I once locked the keys inside when it was still running. My Dad and I drove it across country with my cat. My cat, so distressed about an outing to the vet, once peed in the passenger’s seat. I made countless efforts to do away with that stench. Loren, during our second date, pretended to ignore the scent while sitting in the same spot. My Jeep performed amazingly well during its 173,500 miles on our road of adventures.

My Dad recently took ownership of the Jeep and decided to put it up for sale. We hadn’t sold a vehicle in many years. My Mom talked about parking the Jeep with a for sale sign on a street corner. That seemed to go against my philosophy of knowing your target audience. My Dad talked about placing an ad in the newspaper. I told him fewer people read the papers since the last time he sold a car. We also discussed websites specializing in selling cars. Ebay Motors was mentioned.

I recommended trying social media first. Tell your friends and family first, right? Tell people in your network. I told my Dad to shoot pictures of the Jeep. I would publish the pictures on social media. If the effort failed, we would have a go at more traditional methods.

I tried LinkedIn and Twitter first. Shortly after 9:30 Friday morning, I posted the following message on LinkedIn. “Please let me know if you are interested in buying this 1996 Jeep Cherokee Sport for $1,200? Contact me for details. Thank you.” I included one picture, the same photo you see above. The first reply arrived in my in-box two minutes later. I exchanged e-mails with a number of people. Thirty-five minutes after I posted the orginal LinkedIn message, I received a reply with the following words: “I’ll take it.”

Using social media, I sold a 15-year-old car with 173,500 miles in 35 minutes. And I sold it for the asking price of $1200.

Some of my former co-workers mocked me for driving such an old vehicle. An old friend on Facebook asked me jokingly if I still locked The Club on the steering wheel. My Dad gassed up the Jeep at Costco and someone who saw the for-sale sign asked to look under the hood. He then offered $1200 and said he had the cash at home. He was second in line to the LinkedIn buyer. An owner of a local restaurant wanted to visit and look at the Jeep, but she was third in line. The guy on Facebook who said he’d pay full asking price was fourth on the waiting list.

Maybe I got lucky. Maybe there’s something about an old Jeep my cat and I never appreciated. But using my social media network, I speedily found people who I never knew had such interest in cars. The following line is worth repeating:

Using social media, I sold a 15-year-old car with 173,500 miles in 35 minutes.

Give Bank of America public relations credit where credit is due

Friday, December 16th, 2011

Bank of America mailed my friend a card. The face of the card read “Thank You.” Inside the card, the bottom half included in red print “Thank you for choosing Bank of America. We look forward to continuing to fulfill all your banking needs.” This part did not necessarily impress me. Big businesses, from insurance to satellite companies, mail generic thank you cards to customers. But the top half of the inside of the card caught my attention.

Someone handwrote the top half of the inside of the card. The handwritten note began by addressing my friend by name. The words thanked her for being a customer since the year she first opened an account. Her local branch signed the card.

Recent years have not been good public relations years for big banks. Some people are switching to credit unions out of principle if not for practical reasons.

You can be distrustful and assume a corporate drone mandated otherwise unwilling employees to write handwritten letters which truly did not contain love for customers. But let’s be out of the ordinary. Let’s not be cynical.

One aspect of good public relations is digging your company, one small effort at a time, out of a dreadful public relations hole. Someone at Bank of America took at least a baby step by doing the following:

  • Mailing handwritten notes
  • Addressing customers by name
  • Taking time to look up how long customers have been customers
  • Signing the letters from a branch not corporate

 

Few people shout how much they love their banks. Banks have taken several steps to smash trust with customers. Because of all those missteps and questions of trust, I stopped writing this particular blog long ago after starting it. It’s hard to praise an industry synonymous with hidden fees and fine print. But not pointing out a positive step when you see one is a pastime too many politicians and much of the public already play. Give Bank of America public relations credit where credit is due.